VBCCO Member Privacy Policy

The Virginia Beach Council of Civic Organizations Inc. (“VBCCO”) is committed to protection of your privacy.

Throughout this Privacy Policy, the terms "we", "us," and "our" refer to VBCCO. The terms “you” and “your” refer to VBCCO volunteers, individual members; member organizations, including your officers, directors, and members; and members of the general public who register for VBCCO events.

We have established this Privacy Policy so that you can understand how we treat your Personal Information. Personal Information collected by us will be used only in direct pursuit of our mission.

The Types Information We Collect

For Volunteers, Individual Members, and the VBCCO event participants, Personal Information means any information that may be used to identify an individual, including, a first and last name, a home or other physical address, and phone number(s) and/or email address(es) or other contact information, whether at work or at home, and other information we gather about you when you join or volunteer. For Member Organizations, Personal Information includes your organization’s name address, phone numbers and website; the names and contact information for your officers and directors; and the names and contact information for your members, including but not limited to your VBCCO voting representatives, newsletter editor, webmaster, and VBCCO award nominees.

Your Personal Information may be accessed by VBCCO volunteers, including officers and directors, or by third-party service providers in the delivery of member services and to communicate with you about news and updates, and your VBCCO membership. Any volunteers or third-party service providers who access your data are under an obligation to use your Personal Information only for the purpose we authorize them.

Applicable Laws

We strive to comply with all applicable laws that are designed to protect your privacy. Although legal requirements may vary from jurisdiction to jurisdiction, we intend to adhere to the principles set forth in this Privacy Policy even if, in connection with the above, we transfer your Personal Information to jurisdictions that may not require an "adequate" level of protection for your Personal Information. In other words, our goal is to provide protection for your Personal Information no matter where that Personal Information is collected, transferred, or retained.

How We Use Your Information

We may use your Personal Information to:

·         Improve and customize the benefits of membership of our organization

·         Notify you, or your members, of organization news, events, and programs

·         Keep you updated about any changes in VBCCO.

·         To communicate with you on any matter concerning your membership.

·         Provide you with news and updates about city and community programs, issues, and events that we believe may be of interest to you.

·         Conduct polls and surveys regarding local and state issues and topics we believe may affect our members, current or future VBCCO events, programs, or member services.

·         To solicit your views on important issues that we believe affect our members.

Information to and from Third Parties

We may occasionally relay non-commercial information to you from third parties, including the City of Virginia Beach and its departments and agencies, the Commonwealth of Virginia and its departments and agencies; city, state, and Federal elected officials; and registered candidates for city, state, or Federal office, when we believe such information may be useful or relevant to either you or your members. . However, we never share your Personal Information with these organizations. If you prefer not to receive this type of communication, you may opt-out by sending an email to privacy@vbcco.org.

Publication of Your Personal Information

Your organization’s name, website URL if provided, and status as a VBCCO member may be published on our website and in our monthly newsletter which is distributed to members, city and state officials, and other interested parties who so request.

Beginning August 1, 2009, the name, phone number, and email address of your designated representative will no longer be posted on our website. Even after this information is no longer published by VBCCO, copies of this information may remain available to internet users through cached archives such as search engines.

On or before August 1, 2009, this direct-contact information will be replaced by a Member-Contact email form allowing website visitors to send email that will be forwarded to Member Organizations’ designated email address. VBCCO may retain an archived copy of emails sent through this system for quality assurance purposes.

Under no circumstances will we sell or receive payment for licensing or disclosing your Personal Information. We will not rent or sell your personally identifying information to other companies or individuals, unless we have your consent. We may share such information in any of the following limited circumstances:

·         We have your consent.

·         We provide such information to trusted businesses or persons for the sole purpose of processing personally identifying information on our behalf. When this is done, it is subject to agreements that oblige those parties to process such information only on our instructions and in compliance with this Privacy Policy and appropriate confidentiality and security measures.

·         We are required to do so by law.

·         We have a good faith belief that access, preservation or disclosure of such information is reasonably necessary to protect our rights, property or safety and that of users or the public.

While we cannot guarantee privacy perfection, we will address any issue to the best of our abilities as soon as possible.

Should this Privacy Policy change, we will publish such changes on the VBCCO website and announce the change in our newsletter.

Do Not Call Registry

The Federal Government's National Registry allows consumers to stop receiving most telemarketing sales calls. You can register online at www.donotcall.gov or call toll free 1-888-382-1222 from the number you wish to register. Registration is free.

The national do not call registry does not apply to charities, political organization, and telephone surveys as well as existing business relationships, such as your VBCCO membership. If you place your number on the national registry you may still receive occasional calls from us. If you want to stop these calls as well please update your communications preferences directly with VBCCO.

Opt-Out

You can opt out of sharing your personally identifiable information with any third-party service by choosing not to use such member services that are provided by third-party service providers. The registration page for some member services has a checkbox at the bottom. You can opt out of such member services by clearing the checkbox.

You can opt out of receiving updates and news by sending us an email and informing us about your decision to opt out. Some newsletters and direct email communications have easy-to-follow unsubscribe instructions at the bottom of each email. You can opt out by following such instructions.

How to Contact Us

If you have any questions or comments about this notice, please call us at (757)353-4956 or send an email to privacy@vbcco.org.

Adopted June 24, 2009